5 Gmail Tips For Better Productivity

Gmail is one of the most popular email services in the world, offering a wide range of features and functionalities. However, many users are not aware of all the tips and tricks that can help them get the most out of their Gmail accounts. This article discusses 5 Gmail tips for web that can improve your email experience.

1.Use keyboard shortcuts

Gmail offers a wide range of keyboard shortcuts that can help you navigate your inbox, compose emails, and perform other tasks quickly and easily. You can see a list of all the available keyboard shortcuts by pressing the ? key.

Gmail keyboard shortcuts

2.Schedule emails

Gmail also allows you to schedule emails to be sent at a later time or date. This can be useful if you want to send an email at a specific time when you know the recipient will be available to read it. To schedule an email, compose the email as usual, then click on the arrow next to the Send button.

Schedule send in Gmail

Select the date and time you want the email to be sent.

3.Send auto-expiring emails

With the confidential mode in Gmail, you can send auto-expiring messages. These messages expire based on the set time. From the bottom of the message window, click on the lock icon.

Confidential mode in Gmail

Then select a time and date for the message expiry. You can also enable a passcode to access the message.

Gmail confidential mode settings

Also in this mode, recipients can’t forward, print, copy-paste, or download the message content.

4.Use message templates

Email templates are pre-written messages that can be inserted into a new message. This saves time and can be useful if you frequently send the same message or if you need to respond to a message quickly.

Save message drafts as Gmail templates

To create Gmail templates, create a message draft and save it as a template.

edit save and delete Gmail templates

You can then insert this template into any message you write.

5.Use Google Tasks

Google Tasks is a simple to-do list manager that integrates seamlessly with Gmail. You can use it to create and manage tasks directly from your inbox. To access Google Tasks, click the Tasks icon from the right corner of your Gmail screen. 

Tasks button in Gmail sidebar

You can then create new tasks, set due dates, and mark tasks as complete.

adding a task in Gmail

So these 5 Gmail tips can help you get the most out of your email experience. By using them, you can streamline your email workflow and stay organized.

Happy emailing.

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